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KINGWOOD WOMEN'S GOLF ASSOCIATION
CONSTITUTION AND BY-LAWS

CONSTITUTION

ARTICLE I – NAME
The name of the organization shall be the Kingwood Women's Golf Association (KWGA).

ARTICLE II - PURPOSE
The purpose of the KWGA is to play competitive golf at the amateur level while promoting good fellowship and sportsmanship among its members and to encourage the active participation in the KWGA League. All play shall be conducted in accordance with the rules of the United States Golf Association except as modified by local rules of the course.

ARTICLE III – MEETINGS AND COMPETITION
Section 1. The general membership meetings of the KWGA shall be held at least once a quarter per calendar year. If meeting date changes are made after publication of the yearly calendar at least two weeks advance notice of the new meeting date(s) must be given to the membership. Section 2. The place of the general membership meeting shall be the Clubs of Kingwood (COK). If the COK is not available, virtual meetings can be held using an internet platform such as Zoom.
Section 3. Special Meetings of the general membership may be called at any time by order of the President or by any three members of the Executive Committee, or
the First Vice-President, in the absence of the President. The Secretary shall give notice of Special Meetings at least two days before the date of the Meeting.
Section 4. At an general membership or special meeting, one-tenth (1/10) of the members shall constitute a quorum. Section 5. Weekly competition shall be held on Tuesday excluding any tournament dates. Weekly competition may be held on an alternative day if Tuesday falls on a COK holiday, COK scheduling conflict, or so deemed necessary by the Executive Committee.

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ARTICLE IV – AMENDMENTS
The Constitution may be altered or amended by a two-thirds (2/3) vote, a quorum being present, at any general membership, special, virtual meeting or electronic
vote of the KWGA. The proposed change(s) are required to be emailed to members and posted online for at least two (2) weeks in advance of the vote. Electronic voting will remain open for at least two (2) weeks.

BY-LAWS

ARTICLE I – MEMBERSHIP AND DUES
Section 1. Any female member in good standing at The Clubs of Kingwood who is over 18 years of age is eligible to become a member of the KWGA by subscribing to its by-laws and payment of dues. KWGA Members with an established USGA Handicap are eligible for all competitive play, in accordance with the current Playday and Tournament Rules.

Section 2. Any female student Member under 21 years of age who has an established USGA handicap is eligible to become an Associate Member of the KWGA for the months of June, July and August, for the fee of one-fourth (1/4) the annual membership dues. This type of membership shall not have voting privileges.

Section 3. Annual dues will be reviewed by the Executive Committee as needed. Any change to the established dues must be approved by the Membership. Annual
dues are charged to the Membership in December via The Clubs of Kingwood. Dues refund requests will be granted up to 30 days after billing. Annual dues for new members joining from January – September will be billed at 100%, new members joining in October or after will be billed at 50%.

ARTICLE II – OFFICERS
Section 1. The Officers of the KWGA shall be a President, First Vice-President, Second Vice-President, Third Vice-President, Fourth Vice-President, Secretary, Treasurer, and Social Chair.

Section 2. The President shall preside at all meetings of the KWGA and of the Executive Committee; and shall have general supervision of the affairs of the
KWGA. The President represents the KWGA on the Club of Kingwood's Golf Committee. She has the primary role of gathering input/feedback from the
members. She shall work with the Head Pro to develop the Playday and Tournament schedules for the year. She shall work with the other Officers and
Committee Chairs as needed to support their respective roles.

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Section 3. The First Vice-President/Playday Chair, during the absence of the President, shall perform the duties of said office. As Playday Chair she shall coordinate play with the Second Vice-President and the Fourth Vice-President. The Playday Chair, with the assistance of the Rules Committee (see Article V), shall prescribe all the conditions and rules for the conduct of weekly play. She shall also supervise ringers. She shall appoint as many members to assist her as she may deem necessary. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

Section 4. The Second Vice-President/Handicap, Rules and Pairings Chair shall be responsible for overseeing Playday pairings and check-in. She shall be responsible for membership handicaps and flights, working in conjunction with the Playday Chair. She shall organize Rules Clinics for the membership. She shall appoint as many members to assist her as she may deem necessary. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

Section 5. The Third Vice-President/Tournament Chair shall be responsible for the planning of all major tournaments for the 18-Hole League. She shall oversee
pairings, awards, and the issuance of all rules sheets before all major tournaments and special events. She shall coordinate with the Social Chair. She shall appoint as many members to assist her as she may deem necessary. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

Section 6. The Fourth Vice-President/9-Hole League Chair shall be a member of the 9-Hole League. She shall appoint all committee members and serve as the 9-
Hole League representative on the Executive Committee. She shall coordinate the 9-Hole League's Playday activities with the First Vice-President/Playday Chair.
She shall work with the Head Pro to develop the Playday and Tournament schedules for the year. She shall include the KWGA President in all 9-Hole League communications. She shall work with her committee members as needed to support their respective roles. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

Section 7. The Secretary shall be a member of the 9-Hole League; however, in the absence of a candidate from the 9-Hole League, the Secretary shall be from the 18-Hole League. She shall keep the records of the meetings of the KWGA and of the Executive Committee. She shall attend to the necessary correspondence of the
KWGA and perform such other duties as prescribed by the Executive Committee. She shall maintain at least 3 years of prior minutes of the KWGA and Executive
Committee. She shall keep the official copy of the Constitution and By-Laws of the KWGA, and all pertinent secretarial documents of the League. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

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Section 8. The Treasurer shall collect and keep all monies of the KWGA and disburse them as directed by the Executive Committee. She shall keep accounts and books belonging to the KWGA. These books are available for review by the Executive Committee and the general membership as needed. She shall present a
report on the general financial conditions of the KWGA to the Executive Committee and at general membership meetings. She shall prepare a Year-End Report compiled with associated documentation to be submitted for independent audit of the year’s books. She shall propose an annual budget for approval by the
Executive Committee. The Annual Budget shall be based on the Executive Committee's approved expenditures projected for Playdays, Social Activities, KWGA related tournaments/luncheons and general treasury items. Projected income is based on annual membership dues. A minimum balance of $300 is to be left each year in the bank account for the KWGA. She shall maintain at least 3 years of prior General Ledgers, Treasurer Reports, Year- end Reports and Reimbursement Forms/Receipts. She is responsible for all pertinent financial documents of the KWGA. She shall keep a complete and current list of all members. She shall work with the other Officers and Committee Chairs as needed to support their respective roles.

Section 9. The Social Chair shall be responsible for planning all social functions of the KWGA. She shall coordinate her activities with the President, Third Vice-President/Tournament Chair and co-ordinate with the Prize Committee Chairs and 9-Hole League Social Chair for events as deemed necessary. She shall be
custodian of all KWGA properties used on social occasions. Such properties shall be used only at the COK when members of the KWGA are directly involved in the
event. She shall appoint as many committee members to assist her as she may deem necessary. She shall work with the other Officers and Committee Chairs as
needed to support their respective roles. Section 10. All outgoing officers and committee chairmen shall turn over all records to their successors. An audit of the KWGA account books shall be required by the end of January of each year.

ARTICLE III – EXECUTIVE COMMITTEE
Section 1. There shall be a total of nine (9) members of the Executive Committee comprised of the President, First Vice-President, Second Vice-President, Third
Vice-President, Fourth Vice-President, Secretary, Treasurer, Social Chair, and the immediate Past President, serving in the advisory capacity with voting privileges
in the case of ties only. These shall hold office for one year or until successors are elected, however, each officer may be nominated and elected to serve a second
term. The President shall fill all vacancies occurring during the term of office, subject, however, to the approval of the remaining members of the Executive
Committee.

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Section 2. The Executive Committee shall hold meetings whenever necessary. A majority will constitute a quorum for the Executive Committee.

Section 3. Absences of two (2) consecutive meetings by any member of the Executive Committee shall be deemed a resignation from the Executive
Committee, unless previously excused by the President or satisfactorily explained to the Executive Committee at the next meeting.

Section 4. The Executive Committee shall have control of the management of the affairs, finances, property and policies of the KWGA, subject to the Constitution
and By-Laws of the Association.

Section 5. The Officers and Executive Committee shall take office upon their installation.

ARTICLE IV – STANDING COMMITTEE CHAIRS

All Standing Committee Chairs shall be appointed by the President and the Fourth Vice-President.

ARTICLE V – RULES COMMITTEE
The Rules Committee shall be comprised of the Club Professional, President, First Vice-President/Playday Chair and Second Vice-President/Handicap, Rules and
Pairings Chair. The decisions made by the Committee concerning any disputes shall be final.

ARTICLE VI – ELECTIONS
Section 1. The KWGA shall hold its annual election of officers during the 4th quarter of each year. The election can be held in person at the the 4th quarter
general membership meeting or through electronic voting.

Section 2. Nominations for officers to be voted on at annual elections shall be made by the Nominating Committee, and in addition, anyone wishing to run for
office shall be put on the ballot. The Executive Committee shall appoint a Nominating Committee to be comprised of one representative from each flight of
the KWGA, which shall include the current President and the Fourth Vice- President. No other Executive Committee member shall serve on the Committee.
A Chair shall be elected by the members of the Committee. The Committee shall make one nomination for each elective office, post the nominations not less than
two weeks prior to the 4th quarter meeting, and shall present this slate to the membership at the general membership meeting. Additional nominations for each
office may be made from the floor. Officers shall be elected at the 4th quarter general membership meeting and installed at the Year-end Awards Brunch. At the
end of any officer's first elected year the elected officer may be nominated to serve a second term. And, anyone filling a vacancy for an unexpired term shall be
eligible for election to a full term. Not more than one elective office shall be held by one individual simultaneously.

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Section 3. When implementing electronic voting, the proposed slate of officers and any additional member(s) wanting to run for office shall be included on the ballot.
Electronic voting can take place after being emailed to members and posted online for at least two weeks in advance of the vote. Electronic voting will remain open
for at least two weeks.

ARTICLE VII – ORDER OF BUSINESS
All meetings shall be governed by Robert's Rules of Order. The Order of Business shall be: The President shall call the meeting to order; reading of the minutes;
report of the Treasurer; report of the Committees; unfinished and new business; adjournment.

ARTICLE VIII – AMENDMENTS
These By-Laws may be altered or amended by a two-thirds (2/3) vote, a quorum being present, at any general membership, special, virtual meeting or electronic
vote of the KWGA. The proposed changes(s) are required to be emailed to members and posted online for at least two weeks in advance of the vote. Electronic voting will remain open for at least two weeks.

Constitution and By-Laws adopted March 22, 1974.
Amended and adopted November 5, 1974.
Amended and adopted August 31, 1976.
Amended and adopted December 13, 1977.
Amended and adopted November 7, 1978,
Amended and adopted November 4, 1979.
Amended and adopted October 5, 1982.
Amended and adopted October 4, 1983.
Amended and adopted November 6, 1990.
Amended and adopted November 1, 1994.
Amended and adopted January 16, 1996.
Amended and adopted May 1, 2001.
Amended and adopted September 23, 2003.
Amended and adopted February 28, 2006.
Amended and adopted October 2008.
Amended and adopted May 10, 2022.
Amended, altered and adopted October 16, 2022.

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