BY-LAWS OF THE RACCOON CREEK MEN’S
WEEKDAY CLUB
Adopted September 1, 2020
PREAMBLE
The primary purpose of this Club is to promote good fellowship and interest in golf and to enable its members to enjoy organized competition and social activities. The Club shall be established for the recreational and social benefit of its members.
ARTICLE 1 – CLUB NAME
1.1 The name of the Club shall be the Raccoon Creek Men’s Weekday Club.
ARTICLE 2 – BOARD OF DIRECTORS
2.1 BOARD OF DIRECTORS. The Club’s administration shall consist of a Board of Directors that includes a President, a Vice-President, a Secretary, a Treasurer, and two Chairmen to include a Tournament Chairman, and a Rules and Handicap Chairman.
2.2 ADMINISTRATION OF THE CLUB. Control and management of the affairs, funds, and property of the Club is vested in the Board of Directors.
The Board of Directors of the Club shall develop and implement such rules and policies as they deem necessary and shall develop and approve an annual budget.
2.3 MEETINGS OF THE BOARD OF DIRECTORS. The Board of Directors shall meet at least once per month during the calendar year at a time and place determined by the Board President. Special meetings may be called by the President or in writing by any three (3) Board members. The Board shall publish their regular meeting schedule at the beginning of each year. Notice of special meetings shall be emailed at least seven (7) days in advance of the meeting to the membership. All meetings are open to all members wishing to attend. The Board has the right to meet in “executive session” for discussion of confidential matters.
2.4 MINUTES OF MEETINGS. The Secretary shall keep minutes of each meeting of the Board. He will prepare a draft and distribute it to the rest of the Board for review prior to the next meeting. The Board shall approve the minutes as is or as amended at the following meeting and be retained by the Secretary. Copies of meeting minutes will be made available to any member requesting such copy. If the Club establishes a website, copies of Board minutes will be published on the site.
2.5 ANNUAL ELECTIONS. Each year the Vice President shall conduct elections. The term for
each Board member elected shall be three years with two Board positions up for election annually.
2.6 VACANCIES. The Board of Directors shall fill any vacant Board position by appointing a member from the club to complete the remaining term of the vacated Board position.
2.7 QUORUM OF THE BOARD. A simple majority of the Board of Directors shall constitute a quorum at any Board of Directors meeting.
2.8 REMOVAL. Any director may be removed by the Board of Directors for good cause including but not limited to inability to serve, excessive absence from meetings, and conduct which reflects adversely on the Club, provided that a vote of two thirds of the Board approves such action.
2.9 FINANCIAL RECORDS REVIEW. Periodically during the Club season the Treasurer and up to two club members shall examine the financial records of the Club to make sure no errors have occurred in the entries and balances. The Treasurer will inform the rest of the Board when this review takes place and the results of the review.
2.10 COMMITTEES. The Board of Directors shall create such committees as they deem necessary, such as a handicap committee, rules committee, membership committee, or any other committee to help forward the purpose of the Club. All committees shall receive their direction from the Board and the Board shall review and approve any committee recommendation at their discretion.
ARTICLE 3 – FINANCIAL STRUCTURE
3.1 ACCOUNTABILITY OF THE BOARDS FUNDS. The approved financial reports shall be retained by the Treasurer and a copy of any financial report shall be made available to any member who requests such copy.
ARTICLE 4 – MEMBERSHIP
4.1 MEMBERSHIP. Membership is open to men 18 years of age or older. Total membership may be limited at the discretion of the Board. Should applications for membership exceed the maximum number established by the Board then the Board shall either accept those members, create a waiting list for membership or adopt a higher limit.
4.2 MEMBER VOTING RIGHTS. Each member shall have one vote for any action that requires a vote by the membership.
4.3 ASSOCIATE MEMBERSHIP. Associate members will be handicap only members and will not have voting rights or be eligible to participate in prizes for any tournaments they play within the Club. The number of associate members is not limited.
4.4 PARTICIPATION. Retention of membership in the Club is contingent upon playing in thirty percent of the Club’s tournaments annually. This criterion will not apply until there is full membership and a wait list has been established.
4.5 PARTICIPATION REVIEW. The Board of Directors shall review membership participation for the preceding season by November 15th of each year. When the club is at its established maximum membership, then any member who has not met the minimum requirement or has not demonstrated a good and sufficient reason for non-participation shall be informed in writing by December 31st that their membership will not be renewed. Non-renewal of membership requires a two-thirds vote of the Board.
4.6 NEW MEMBERS. Each new member must pay the appropriate annual dues and/or initiation fee (if applicable) and establish a USGA Handicap Index (GHIN). New members may be allowed to participate in Club events without an established GHIN until one can be established, but they will not be eligible for tournament prizes.
ARTICLE 5 – FEES AND DUES
5.1 FEES AND DUES. The annual dues shall be established by the Board for each new tournament year based upon the needs of the Club and to meet the established budget. The annual dues must accompany any new or renewal membership applications. The Board has the authority to raise the dues needed annually in an amount not to exceed 10%. Any increase over 10% shall require approval of the membership.
ARTICLE 6 – MEMBERSHIP MEETINGS
6.1 ANNUAL MEMBERSHIP MEETING. The Board of Directors of the club shall set an annual membership meeting at the beginning of each tournament year. A written notice by mail or email will be sent to the membership.
6.2 SPECIAL MEMBERSHIP MEETINGS. The Board of Directors may call a special membership meeting with at least a 7 - day written notice by mail or email. The Board President shall call a special meeting upon receiving a written petition of 10% of the membership requesting said special meeting. The Board Secretary shall provide written notice to the membership by mail or email.
6.3 MEMBER MEETING QUORUM. At any member meeting a quorum shall consist of those members present.
ARTICLE 7 – BY-LAW AMENDMENTS
7.1 BY-LAW AMENDMENTS. These by-laws may be amended by a majority vote of the Board of Directors and approved by a majority vote of the membership at a meeting called for that purpose.